Optimizing ROI and holding costs may seem like an enormous challenge for a corporation and a monumental challenge for a corporation in the asset-heavy industry. With problems such as downtime of equipment, poor visibility of inventory, and the failure to organize new job orders, it can be difficult to procure the leverage needed to sustain a better financial position.
All of this can be improved with a computerized maintenance management system (CMMS). One of the best work order software, a CMMS offers a centralized repository for all details that the maintenance management team requires to enforce efficient corrective and preventive strategies and improve ROI through reliable reporting, linked networks, and robust work management software.
The CMMS, otherwise called the Computerized Maintenance Management System, is a software application that, in short, expedites and streamlines the maintenance processes of the company. The first CMMS software was developed in the 1980s when managers and staff were tired of the confusion generated by attempting to monitor their WOs, PMs, and paper and pencil properties.
Owing to this piece of technology, maintenance managers can now automate their predictive maintenance, improve the life of the asset, anticipate inventory requirements, and keep a record of job orders on both desktop computers and other devices. Provided here are five distinct ways that CMMS can allow your organization to achieve these tasks and increase ROI.
Table of Contents
1. Less Equipment Downtime
High downtime of equipment is an incredibly prevalent problem for companies in asset-heavy industries: factories face an excess of 800 hours of unscheduled outages per year. The estimated price of each accident is $17,000, while downtime in certain other industries can cost almost $50,000 per minute, which corresponds to $3 million an hour.
And the reasons here are varied – sometimes it’s just a user failure, bother times it’s a breakdown of equipment. The great news is that on the overwhelming majority of such occasions, this unplanned downtime is entirely avoidable. The CMMS framework will substitute disparate structures, excel sheets, and physical paperwork in order to efficiently track:
- Resources and material equipment (machine, automobile as well as other facilities)
- Parts, products, and other inventories
- Job workflow
- Relevant details such as service schedules, the budget of equipment, and billing
This data will assist you in gaining a better understanding of your shortfalls, thus aiding your repair crew to monitor, report, and minimize downtime. It also takes the guesswork out of the equation and, ideally, contributes to significant changes over time.
2. Increased Asset Life
Preventive maintenance is important to improve the efficiency and durability of routine maintenance. According to studies, predictive analytics can yield up to an RoI that is ten times the original investment. In addition, overall productive upkeep has been found to raise plant capability by more than 10% and efficiency by 50%. Additionally, companies that customize the majority of assets in their CMMS show significant improvements in system reliability & maintenance.
This is attributable to the fact that along with PM routines and CMMS workflows, all preventive maintenance knowledge remains in one location such that maintenance personnel have recourse to infinite quantities of manufacturer-based requirements and statistics. They can use this data to collect valuable information to measure preventive maintenance requirements and handle KPIs:
- Application and efficiency of track facilities, namely metrics such as mileage, gauge measurements, and operating hours.
- Develop asset portfolios so that you recognize all relevant details about a particular machine at a glance, along with failure code, required safety devices, maintenance records, and more.
- Easily generate customized reports on topics like resource downtime or inventory costs so that you can address pertinent questions about your routine maintenance at any moment.
- Link to several other pertinent systems in your corporation so that your maintenance data will always be obtainable by the appropriate departments and individuals.
This essentially enables enterprises to streamline PMs, monitor when maintenance is carried out, and efficiently recognize problem areas and opportunities within your organization.
3. Improved Employee Productivity
Wouldn’t it be helpful if you knew which division of your staff needed extra training? A CMMS can track employee performance and assist you in distinguishing employees with differing performance levels from each other. This data can help you dedicate preparation time to the appropriate staff members.
For instance, your CMMS data might suggest some employees are often stuck behind an individual task for far too long. You could then subject those employees to further training to help them increase their efficiency.
Another illustration is where you can find workers that have committed multiple shop floor accidents, each causing significant business losses. With CMMS data, you can easily decide the additional training to be imparted to them to prevent them from causing such incidents again and again. You can look at the expense data to determine how the training would cost much less than damage arising due to an accident.
4. Enhanced Labor Utilization
Employment costs can quickly escalate out of control: engineers often do not have enough data they require to finish a work order, overtime expenditures can spiral out of control, managers can get stuck in reactive maintenance cycles, and more. CMMS provides invaluable support features, such as API access, mobile access, barcode, and QR-code-enabled employee tracking, device-agnostic UI, and more. These features allow:
- Supervisors and technicians to create, review, prioritize, assign, and track work orders from every device. Individuals can also obtain real-time updates of when and if a work order has been completed.
- Technicians to arrange preventive maintenance work by establishing a time duration, use, or condition-based triggers for maintenance.
- Technicians to be notified instantly whenever a new work request is in place and obtain crucial details such as repair history, checklists, resource manuals, and more.
- Technicians to instantly enter notes, label jobs as finished, and appraise others of a specific asset’s status. This effectively sets managers up for a successful venture and helps them to make better decisions on overtime, technical performance, and labor costs.
In general, these enhancements also lead to more efficient preventive maintenance preparation, decreasing the amount of costly major repairs, diminishing downtime, and saving you money. Besides, a CMMS is enriched with multiple core maintenance functionalities.
Apart from its widespread usage in manufacturing, it expands to facilities, utilities, fleet, hospitals, arenas, and almost every venue where any type of assets or equipment are subject to repair and demand maintenance. As a consequence of numerous advancements in technology, innumerable companies are emphasizing the use of CMMS as opposed to the usage of manual methods to track and organize information to face growing competition. The various aspects of a CMMS include:
- Preventive maintenance
- Labor data upkeep
- Predictive maintenance
- Work order scheduling/planning
- Purchasing & budgeting
- Asset & resource tracking
- Inventory control and vendor management
- Equipment data management
CMMS packages can be utilized by organizations to perform equipment, property, and asset maintenance. They can also produce status reports and documents giving details of maintenance activities. To get more extensive analysis facilities, a more sophisticated CMMS package is in demand.
Conclusion
A CMMS can help you track employee productivity, monitor asset health, and subsequently improve RoI. Specifically, CMMS will make your maintenance job simpler and minimize costs by assisting you in automating orders, monitoring spare components, notifying technicians of the availability of components, and tracking bigger metrics such as stock levels, order history, and usage stats.
