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    Top 3 Tools for Teamwork

    When many people are working on a project at the same time, it’s difficult to arrange the process. Email chains multiply, and information still arrives late, deadlines are burning, and discussions and approvals take a long time. Sooner or later every team starts looking for a way out of this situation. The easiest and most reliable is the task manager, a program that automates the lion’s share of organizational moments. But how do you choose the right one, the one that will fit perfectly into the workflow and will really save time rather than take it away? There are a lot of cloud services like this now, and these 3 are the best.

    Asana

    It’s a fantastic tool for collaborative task management that can be compared to 22Bet in terms of usability. Asana has the usual functionality of projects, tasks, and subtasks. However, the creators of the task manager went even further in terms of detail – within one project you can divide tasks into subsections. And due to the fact that tasks can easily move from one section to another, it’s convenient to use the scheme: to do – doing – done. When there are too many completed tasks and projects, they can be archived. Deadlines and tags are set for each item, you can give likes, write comments and add subtasks (they are often used as a checklist or to-do list). If there are a lot of employees, and projects and tasks are diverse, it’s better to divide them into work areas, so as not to confuse and not to clutter the workspace. Asana has a Worksection element for this purpose.

    With this tool, you get many benefits:

    • A flexible tiered structure is good for projects that require detail.
    • Intuitive interface.
    • The dashboard clearly illustrates progress across all projects within a single workspace.
    • Hotkeys.
    • Easy-to-use search.
    • Sync across devices instantly.
    • Quick access to Dropbox and Google Drive.
    • Cloud storage.

    How It Works

    A new project is created with a single click on the “+” icon in front of the Projects menu item. In the form, enter the name and select access – public, private or private for the group. The last option is available only on a paid tariff. If you switch to another tab, you can choose a template (“introductory”, “editorial calendar”, “bug tracking”, “recruitment”, etc.), but most of them are also available only in the paid version. The deadline for the entire project is set in the Progress tab (top menu under the project name).

    Clicking the Add Task button on the right opens a new task form. Next, you need to enter the name and description (if you write in this field the name of another task, project or user after @, an active link will appear). Next, you can assign people in charge, set deadlines, tag and like, create subtasks, and attach files. The subtasks are displayed in the form of a checklist, for each item it’s also possible to set an executor, a deadline and leave a comment. It’s unnecessary to save the task, you just need to close the form.

    Trello

    An online tool for planning tasks and managing small projects. It is based on the Japanese kanban system that moved to the web from the production sphere. Trello developers managed to realize the main Japanese principle – “just in time”. This service solves the problems of project management and personal efficiency increase equally well. The Trello workspace is a system of boards, lists, and cards that helps you organize projects, ideas, and tasks.

    Here are the main advantages of the program:

    • Versatility. Trello is a task manager, diary, forum for discussing ideas and an organizer for storing useful links, articles, images and videos.
    • Visibility. You see all your project tasks on a single whiteboard.
    • Simplicity. The intuitive interface is easy to understand on your own.
    • Ability to integrate with other services – Dropbox, Google Drive, Gmail, Evernote, Google Calendar, about 30 in total.
    • Flexibility. Every Trello card and the service itself is customizable for specific tasks.
    • Desktop and mobile applications.
    • The number of projects and participants is unlimited.

    How It Works

    You need to sign up (or sign in with your Google account) and confirm your registration with your email. Boards, lists and cards are created in one click – type the name, press Enter. The most flexible element of the system – the card, it has the most settings. Boards and lists are used mainly for structuring tasks.

    Each card is a single task, to which you add a description, participants, colored tags, checklist or to-do-list, then set a deadline and attach files. When you’re done with a card or worksheet, you need to archive them and close the board. Almost all actions in Trello can be done in several ways, the easiest being with drag&drop.

    Worksection

    Worksection is another convenient and clear online service for teamwork on projects. Besides the task manager, it partially serves as a CRM. From the standard set of options – projects and tasks, notifications and reminders, comments and visual progress display in percent. Getting acquainted with the service starts with a short tour of the main functions, which allows you to quickly get involved in the work.

    The program is chosen for these reasons:

    • Dashboard. A clear reflection of the current status of all projects on one screen.
    • Simple and accessible interface.
    • Hotkeys.
    • Mobile application.
    • Unlimited number of users.
    • Cloud based file storage.
    • Regular updates.
    • Access customization.
    • You can manage projects for several companies in one account.
    • Integration with Google services – Disk, Docs, and Calendar.

    How It Works

    Tasks are set only within projects. To create a new one, click the button on the main page or in the “Projects” section. A form prompting to invite new users to the service will pop up immediately. On the page that opens, fill in the project data – name and description. You can attach documents and files or create them. These buttons open in a new tab Google Docs or Google Tables. Next, you need to set deadlines and forecast costs, and then – appoint a manager and responsible persons.

    After we click “Create Project,” Worksection prompts us to add a new task. This process is almost similar to creating a project – title, description, files, person in charge, cost and schedule calculation. But there is a difference – tasks can be prioritized and tagged, as well as set a more stringent deadline – a specific time by which the task must be completed.

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